[clientfirst] [clientlast]
[clientaddress1]  
[clientcity], [clientstate] [clientzip]

Dear [clientfirst]:

Thank you for selecting Fog City Entertainment("We", "Us" or "the Company") to provide Event Services (specified on invoice) for your event.  This letter is to confirm the terms under which we will provide such services (the "Services") to [clientfirst] [clientlast]("You" or "the Client") on [eventdateshort] from [eventstart] to [eventend] at [eventlocationsminv3notables](the "Event").

The quoted fee for the Services at the Event is [remainingbalance].  The fee is summarized in the attached Addendum(Invoice) to this Letter Agreement and includes all of the Services listed there. This quote is valid for 30 days.  If the non refundable deposit has not been paid before the expiration of thirty days, it will be necessary to get a new quote.

The non refundable deposit of [reservationfee] is due by [customfield1], either by Zelle, check, or charge, and must be sent with one signed copy of this Letter Agreement.  If the deposit is not paid by the due date, we will assume that we are not providing services for the Event and this agreement will be considered void.  The Event will not be booked on the Company calendar until the deposit is paid in full.  Once the deposit has been paid, the Services will be deemed engaged and the balance for these Services shall be paid by Zelle, check, or charge no later than [customfield2].  We are under no obligation to perform Services until the balance has been paid in full.  The full amount shall be non refundable as of [customfield2].

It is your sole responsibility to ensure that we will have access to at least one A/C outlet and at minimum a six foot linen covered table where applicable as in DJ services or Photo Booth. You also agree to provide access to the area or room where the Event is to be held two hours before and one hour after the Event.  Additionally, if the Event will be taking place outdoors, you agree to provide us with a covered area such as shade, tent, or umbrella. For events with a showtime of 4 hours or longer, you agree to provide Fog City Entertainment staff a hot vendor meal and soft beverages. If the event venue requires paid parking for staff members involved in the execution of the event, the client agrees to compensate either Fog City Entertainment for all reasonable parking expenses; the client shall be responsible for reimbursing either the staff members directly on the day of the event or within 15 days of receiving an itemized invoice from Fog City Entertainment. We will not be held responsible for technical difficulties due to power supply problems, radio frequency, power outages, riots, strikes, floods, or acts of God before, during, or after the Event. No adjustments to fees shall be made for the occurrence of such difficulties.  In the event that we can not perform excluding the above circumstances, a replacement of equal or better skill shall substitute at no additional cost to you.

If you decide that you do not need our services, you must notify us in writing immediately.  If the event is canceled, prevented, rendered impossible, or infeasible by any emergency or circumstance beyond our control, including, but not limited to, inclement weather, it is understood and agreed that there shall be no claim for damages against us and our obligation to perform shall be deemed waived provided that we are ready, willing and able to perform pursuant to the terms of this Letter Agreement.  In such an event, the money advanced shall be retained.

Subject to availability, overtime services may be provided upon request either at or prior to the event at a fee of $200 per hour. All money and fees are due in check, Zelle, or credit card authorization form prior to the start of overtime service. Additionally, if you request overtime service, you agree to ensure that we will be able to maintain access to the room for one hour after the overtime service is completed.

Fog City Entertainment retains the right to reproduce, publish and display images from the event, company name, and/or logo for promotional purposes on its website and in other promotional materials. Either party, subject to the other’s reasonable approval, may describe its role in relation to the Project and, if applicable, the services provided to the other party on its website and in other promotional materials, and, if not expressly objected to, include a link to the other party’s website.

We pride ourselves on delivering exceptional service to make your event unforgettable. While gratuity is not included in your invoice, it is always appreciated if you feel our team’s work met or exceeded your expectations. Additionally, your feedback in the form of a review is invaluable to us—it helps future clients discover our services and supports our commitment to excellence. Thank you for allowing us to be part of your special occasion!

Please sign below and return one copy to us along with the specified deposit.  Receipt of this shall constitute a binding agreement, executed in accordance with the terms and provisions set forth above.  We look forward to working with you.  Please call us if you have any questions.